TROJANS CLUB

RULES

(last revised 12th December 2002)

 Name

1.       The name of the Club is "Trojans Club".

Objects

2.       The objects of the Club are:-

(a)      the provision of facilities of the playing by members  rugby football, cricket, hockey, squash and other sports or games which may be decided upon.

(b)      the maintenance of all Club premises for the use of members.

Committees                         

3        The overall management of the Club (including all matters in connection with the purchase and supply to members of intoxicating liquors) shall be deputed to a Committee (herein called "The General Committee").

           To assist the management of the Club there shall be a Management Sub-committee who shall be responsible for the day to day running of the Club.

           The General Committee shall have the power to appoint such other sub-committees as deemed necessary for the efficient running of the Club

           The General Committee shall comprise :-

a)       The Officers of the Club as defined in Rule 12 excluding the Vice-Presidents.

b        The Chairman or Nominee from each of the Rugby, Cricket, Hockey and Squash Sections.

c)       Three members duly elected under Rule 10.

          No member may be a member of the General Committee in more than one capacity.

           The General Committee may co-opt such individual members as they deem necessary to assist them to carry out the objectives of the Club.

          The Management Committee shall comprise :-

          The Chairman, Vice-chairman, Secretary, Treasurer and the four Section Chairman.

           The composition, terms of reference and quorum of each committee is detailed in an appendix to these Club Rules.

Membership, Entrance Fees and Subscriptions

4        The classes of membership, the rights and privileges of members shall be such as are decided upon from time to time by the General Committee.

          The entrance fees, subscriptions and squash court fees shall be determined by the General Committee.

           In these rules, members qualified to vote shall be all full members aged 18 or over.

Membership Admission

5        The admission to all classes of membership shall be as set out in the Club Regulations.

Annual Subscriptions

6        All annual subscriptions (except the first subscription  a new member as provided by Rule 4) shall be payable on the first day of September in each year save members who play cricket only who shall have the option of renewing their membership in full on the 1st April. If any member shall fail to pay their annual subscription by the 1st day of October (or the last day of May in respect of full cricket only members) their name shall without further notice be erased by the General Committee from the records. If at any time they shall give to the Management Committee a satisfactory explanation they may in the discretion of the Msanagement Committee and upon payment of all arrears be re-admitted to membership.

Resignation of Members

7        Any member may resign their membership by giving to the Secretary notice in writing to that effect. Every such notice shall unless otherwise expressed be deemed to take effect as from the 1st day of September next following the receipt thereof.

Welfare of Club  

8        The Management Committee shall have the power by vote of at least two thirds of those present and entitled to vote to terminate, suspend or vary the membership of any member whose behaviour they consider to be contrary to the welfare and good conduct of the Club. Such member shall be given the opportunity of appearing in person before the Management Committee before such vote is taken.

Effect of Ceasing to be a Member

9        Anyone shall upon ceasing to be a member of the Club forfeit all rights to any claim upon the Club and its amenities, property and funds.

Nomination and Election of Members of Committees and Nominations for Directorship of Trojans P.L.C.

10

a)       At the Annual General Meeting one elected member of the General Committee shall retire but shall be eligible for re-election. The members of the General Committee shall retire in order of seniority and in the case of equal seniority the order of retirement shall be determined by lot. Candidates for vacancies on the General Committee may be nominated by the General Committee or proposed and seconded by members of the Club qualified to vote who shall assure themselves of the candidate's consent to serve and who shall give notice in writing to the Secretary at least 7 days before the Annual General Meeting or such shorter period at the absolute discretion of the Chairman of the meeting.

b)       At the Annual General Meeting, of the three nominated members from the Club for directorship of Trojans PLC, one shall retire in order of seniority; and in the case of equal seniority the order of retirement shall be determined by lot but he shall be eligible for re-nomination. Candidates for nomination may be proposed by the General Committee or proposed and seconded by members of the Club qualified to vote who shall assure themselves of the candidate's consent to serve and who shall give notice in writing to the Secretary at least 21 days before the Annual General Meeting.

c)       Every member of the Club qualified to vote may vote for as many candidates as there are vacancies to be filled and no more. The candidates up to the number of vacancies who shall receive most votes shall be declared elected, and in the case of two or more candidates receiving an equal number of votes the Chairman of the Meeting shall have a second or casting vote.

Vacancies on General Committee

11      The General Committee shall have the power to appoint a member to fill any casual vacancy on the General Committee until the next Annual General Meeting. Any member so appointed shall retire at the next Annual General Meeting but shall be eligible for election as a member of the General Committee at such meeting.

Officers

12      The Officers of the Club shall be the President, Chairman, Vice-Chairman, Vice-Presidents, Secretary and Treasurer and such Assistant Secretaries and Assistant Treasurers as shall be deemed necessary, who shall be elected at the Annual General Meeting. All nominations of Officers shall be received by the Secretary in writing at least 7 days prior to the date of the Annual General Meeting failing which they shall be deemed invalid. Each nominee must be proposed and seconded by two members qualified to vote who have assured themselves of his consent to serve.

Trustees and Club Property

13      The General Committee shall have power to appoint Trustees of the Club (who shall not be more than four in number) and shall vest in them such of the property of the Club as the General Committee thinks fit. The property of the Club other than that vested in the Trustees shall be considered as vested in the General Committee of the time being. The General Committee shall have the power by the vote of at least two thirds of those present and entitled to vote to remove from office a Trustee whose continuance in office they consider to be contrary to the welfare and good conduct of the Club or who ceases to be a member of the Club.

Committee's Powers Generally

14      The General Committee shall from time to time make, repeal and amend all such bylaws and regulations (not inconsistent with these rules) as they shall think expedient for the internal management and well-being of the Club (including a restriction on the number of members of any class). All bylaws and regulations made by the General Committee under this rule shall be binding on the members until repealed by the Club in General Meeting. The General Committee shall have the right to waive the subscription of any member for any reason they think just.

          The Management Committee shall have power to appoint, pay and dismiss employees of the Club.

Borrowing Powers

15      If at any time the Club in General Meeting shall pass a resolution authorising the General Committee to borrow money, the General Committee shall thereupon be empowered to borrow for the purposes of the Club such amount of money either at one time or from time to time and at such rate of interest and in such form and manner and upon such security as shall be specified in such resolution, and thereupon the Trustees shall at the discretion of the General Committee make all such dispositions of the Club property or any part thereof and enter into such agreements in relation thereto as the General Committee may deem proper for giving security for such loans and interest. All members of the Club whether voting in such resolution or not, and all persons becoming members of the Club after passing of such resolution, shall be deemed to have assented to the same as if they had voted in favour of such resolution.

Annual General Meeting

16      The Annual General Meeting of the Club shall be held each year upon a date and at a time to be fixed by the General Committee.

Notice of Business

17      Any member qualified to vote and desirous of moving any resolution at the Annual general Meeting shall give notice thereof in writing to the Secretary not less than 10 days before the date of such meeting.

Special General Meeting

18      The General Committee may at any time for any special purpose call a Special General Meeting, and they shall do so forthwith upon the requisition in writing of any 30 members stating the purpose for which the Meeting is required.

Convening General Meeting

19      Fourteen days at least before the Annual General Meeting, or any Special General Meeting, a notice of such meeting and the business to be conducted thereat shall be posted in the Club House and a printed copy thereof shall be sent to every member, and no business other than that of which notice has been so given or given under Rule 17 shall be brought forward at such Meeting, provided that the accidental omission to give such notice shall not invalidate the proceedings at that meeting. The statement of accounts shall be placed on the Club notice board at least 14 days before the Annual General Meeting.

Proceedings at General Meetings

20      At all general Meetings of the Club the President and in his absence a member selected by the Meeting shall take the chair. Every member present qualified to vote who has paid the current subscription shall be entitled to one vote upon every motion and in the case of an equality of votes the Chairman shall have a second or casting vote.

Financial Year

21      The financial year of the Club shall end on the 31st day August in each year to which day the accounts of the Club shall be prepared.

Audit of Accounts

22      The accounts shall, as soon as practicable after the end of the financial year, be reviewed by an independant examiner, who is not a member of the General Committee, and who shall be appointed at each Annual General meeting. A vacancy occurring in the office of independant examiner during the year shall be filled by the General Committee.

Opening of Club Premises

23      All Club premises shall be open to members on such days and between such hours as the General Committee shall determine. The General Committee are empowered to close the Club House for such times and on such days as they deem necessary.

         The permitted hours for sale and consumption of intoxicating liquor in the Club House shall be as set out in the Club Regulations.

          The sale of intoxicating liquor with meals after the permitted hours will be permissible when a late night supper licence is in effect, but for such hours as the General Committee shall from time to time decide within the hours permitted by such certificate.

          The Management Committee shall have the power to keep the bar open for such hours within the permitted hours as they think fit.

Gambling Prohibited

24      The Club premises shall not be used for gambling (with the exception of such fruit machines as are allowed by law) or for the playing of unlawful games. The General Committee shall have the power to prohibit any games which in their opinion are unlawful games or the playing of which would be injurious to the interests of the Club.

Visitors

25      Every member shall be allowed to introduce visitors subject to such regulations or bylaws as shall be made from time to time by the Management Committee, and every visitor shall be considered the guest of and be accompanied by the member introducing them who shall enter their name in the Visitor's Book. No person shall be introduced as a visitor into the Club premises who shall have been expelled from membership or whose conduct or presence in the Club premises shall be considered by the General Committee objectionable or prejudicial to the interests of the Club.

Payment of Members Accounts

26      The charges to be made for meals, refreshments, cigarettes, games and the like, shall be fixed by the Management Committee. Every member shall before leaving the Club House pay any such charges incurred by them whether on their own account or for visitors.

Members not to make Profit out of Club

27      No member shall except for services rendered at the request of the Management Committee, on any pretence or in any manner receive any profit, salary or emoluments from the funds or transactions of the Club. No member shall give the address of the Club in any advertisement, or use the Club address for business purposes.

Indemnity

28      Each Officer, Trustee and employee from time to time of the Club and each person who was or is from time to time a Member of the Committee or any Sub-committee shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to the Club, which may lawfully be applied, against all costs, liens, charges, expenses and liabilities whatsoever incurred by such person in the execution and discharge of duties undertaken on behalf of the Club or in relation thereto, or incurred in good faith in the purported discharge of such duties, including any liability incurred in initiating, prosecuting or defending any proceedings, civil or criminal, which relate to anything done or omitted as an Officer or employee or as a Member of the Committee, or any Sub-committee as the case may be.

Interpretation of Rules

29      The General Committee shall be the sole authority for the interpretation of these Rules and of the bylaws and regulations made thereunder, and the decision of the General Committee upon any question of interpretation or upon any matter affecting the Club and not provided for by these Rues or by the bylaws and regulations made thereunder shall be final and binding on the members.

Amendment of Rules

30      These Rules may be added to repealed or amended by Resolution at any Annual or Special General Meeting (subject to Rule 17).

Dissolution

31      If upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid or distributed among the members but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club, and which shall prohibit the distribution its or their income and property among its or their members, such institution or institutions to be determined by the members of the Club at or before the time of dissolution and if and so far as effect cannot be given to such provision, then to some charitable object as decided by the Trustees.

E-Mail  web@trojansrugby.co.uk or phone the Club on 023 8061 2400 (Bar) 023 8061 3068 (Admin)      

This page last updated:  20 June, 2008