JOB DESCRIPTIONS

EXECUTIVE COMMITTEE

Chairman

Co-ordinate all the activities of the rugby section

Sets agenda and chairs meetings of the Executive committee, Rugby Committee and any general meetings

Makes decisions in consultation with other officers

Plays an executive role as the principal officer throughout the year. Must plan ahead and be prepared to delegate.

Represent the Rugby Section on the Club General Committee

Can act as point of reference for external agencies in conjunction with the Secretary

Ensures all Club sub committees meet regularly

Secretary

Principal administration officer- the main link between members executive committees and outside agencies.

First point of contact for an outsider.

Writes agendas and minutes in club meetings.

Deals with correspondence addressed to the Club and raises relevant matters at committee meetings

Co-ordinates and chairs the Disciplinary committee

Responds to requests for information from RFU and HRFU

Attends Executive and Rugby Committee meetings

Treasurer

Administers club accounts, banking monies collected and paying bills received

Prepare and set budgets and control costs for the Senior Section and Academy

Co-ordinates the collection of match fees by team captains

Prepares income and expenditure accounts for Rugby Committee

Monitors the Youth Rugby accounts

Prepares final integrated accounts for the whole Rugby Section and passes to Trojans Club Treasurer for audit

Attends Executive, Rugby and Youth Committee meetings

Liaises with membership Secretary and Club on payment of membership fee subsidies

Captain of Rugby

Captains 1xv

Assists in team selection for all senior men’s teams

Takes responsibility for the collection of match fees and passing them to the treasurer

Notes the availability of players for forthcoming matches

Provides regular reports of matches for the website

Chairman of Youth Committee

Responsible for all elements of Youth Section and co-ordinates the roles of the Junior and Mini Playing Committees

Chairs Youth Section sub committee

Encourages and supports coaches to develop youth players link between parents and club

Executive Floor Member

Attend Executive and Rugby Committees in an uncommitted capacity

RUGBY COMMITTEE

Fixture Secretary

Arranges fixtures for non-league weeks for senior men’s sides

Match Secretary

Confirms fixtures and match arrangements with opposition clubs for all men’s fixtures

Confirms referees and match arrangements for all men’s fixtures

Seeks replacement fixtures for cancelled matches

Team Secretary

Keeps a list of all players, their positions, availability and contact details

Writes up team sheets for the Club notice boards

Co-ordinates late changes to teams

Membership Secretary

Holds and continually updates data and details of all members

Holds and updates RFU Registration details

Assists with recruitment and publicity

Ensures membership fees are collected and passed to the Club Membership Officer

Liaises with Treasurer on payment of membership fee subsidies

Head of Coaching

Recruits, encourages, develops and organises training for all club coaches

Liaises with CB and R.FU on coaching courses

Acts as point of contact for all coaching queries

Coaches the 1^st XV

Team Captains

Captains the appropriate team

Assists in team selection for all senior men’s teams

Takes responsibility for the collection of match fees and passing them to the treasurer

Notes the availability of players for forthcoming matches

Provides regular reports of matches for the website

Team Managers

Confirms the availability of players

Ensures kit (balls, shirts, first aid etc) is available

Takes and collects kit to/from launderette

Press/Publicity Officer

To ensure that the Club has support from the local community and that news of matches and results is published frequently.

Social Secretary

Organises all senior club social events

Prepares calendar and promotes events

Liaises with other Trojans Club Sections on joint events

Liaises with Youth Section to avoid clashes and to encourage Associate Membership attendance at Club events

Equipment Officer

Maintains a record of all Club equipment, its whereabouts and status

Recommends to relevant committee replacement or renewal

Women's Liaison Officer

Attends rugby committee to ensure the needs of the women’s team is met

Ensuring that as many girls as possible have the opportunity to play rugby in a safe and fun environment in which they learn.

Promote and encourage Women's and Girls' Rugby.

YOUTH COMMITTEE

Youth Secretary

Deals with any correspondence relevant to the Youth Section

Maintains contact numbers of Committee members, coaches and managers

Arranges meetings of the Youth Committee

Takes minutes of Youth Committee and distributes them to the members of the Youth Committee and the Section Chairman.

Collects, collates and passes on to HRFU all registration forms

Youth Treasurer

Administers Youth Section accounts, banking monies collected and paying bills received

Prepare and set budgets and control costs for the Youth Section

Prepares income and expenditure accounts for the Youth Committee

Co-ordinates the collection of Club subscriptions through the team managers and passes subscriptions due to the Club

Co-ordinates Wavell Wakefield Youth Trust claims

Prepares final accounts to pass to Rugby Section Treasurer for incorporation in the Trojan Club accounts

Attends Youth Committee meetings

Match Secretary

Confirms fixtures and match arrangements with opposition clubs for all youth fixtures

Confirms referees and match arrangements for all youth fixtures

Liaises with Club Secretary on pitch conditions

Liaises with Club on catering requirements

Seeks replacement fixtures for cancelled matches

Attends Youth Committee meetings

Junior Playing Committee Chairman

Co-ordinates the organisation of the playing of Junior rugby at the Club

Ensures that all teams have suitably qualified coaches and managers

Attends Youth Committee meetings

Mini Playing Committee Chairman

Co-ordinates the organisation of the playing of Mini rugby at the Club

Ensures that all teams have suitably qualified coaches and managers

Attends Youth Committee meetings

Social Secretary

Co-ordinates social activity within the Youth section

Publicity & Recruitment Officer

Ensure that the Club has support from the local community and that news of matches and results is published frequently.

Liaises with local schools

Provides relevant information for the Club web-site

JUNIOR PLAYING COMMITTEE

Fixture Secretary (Juniors)

Arranges fixtures for the Junior sides in liaison with team coaches and managers

Liaises with the Mini fixtures secretary to avoid clash of dates

Junior Managers

Collects Club subscriptions and membership forms and pass to Youth Treasurer

Ensures all players complete HRFU registration forms and passes to Youth secretary

Maintains names, addresses and contact numbers for parents

Maintains medical records for players

Ensures arrangements are in place for matches and informs players

Junior Coaches

Ensure that youth rugby sessions are appropriate to the age of the players involved

Coach the skills of playing rugby

Coach the correct attitude to the game (see code of conduct)

Consider the safety of all players at all times

Liaise with manager on all team matters

MINI PLAYING COMMITTEE

Fixture Secretary (Minis)

Arranges fixtures for the Junior sides in liaison with team coaches and managers

Liaises with the Mini fixtures secretary to avoid clash of dates

Mini Managers

Collects Club subscriptions and membership forms and pass to Youth Treasurer

Ensures all players complete HRFU registration forms and passes to Youth secretary

Maintains names, addresses and contact numbers for parents

Maintains medical records for players

Ensures arrangements are in place for matches and informs players

Mini Coaches

Ensure that youth rugby sessions are appropriate to the age of the players involved

Coach the skills of playing rugby

Coach the correct attitude to the game (see code of conduct)

Consider the safety of all players at all times

Liaise with manager on all team matters

ACADEMY

Academy Director

Oversee the running of the Academy

Liaise with the Senior Section and the Youth Section on all matters relating to the playing and coaching of the game

Manager

Confirms the availability of players

Ensures kit (balls, shirts, first aid etc) is available

Takes and collects kit to/from launderette

Collects Club subscriptions and membership forms and pass to Youth Treasurer

OTHER POSITIONS

Women's Fixtures Secretary

Arranges fixtures for the women’s team

Confirms fixtures and match arrangements with opposition clubs for all men’s fixtures

Confirms referees and match arrangements for all men’s fixtures

Seeks replacement fixtures for cancelled matches

Women's Membership Secretary

Holds and continually updates data and details of all members

Holds and updates WRFU Registration details

Assists with recruitment and publicity

Ensures membership fees are collected and passed to the Membership Secretary

Liaises with Treasurer on payment of membership fee subsidies

Kit Sales Organiser

Organise the purchase and sale of a variety of rugby clothing designed to promote the Club

Webmaster

Develops website with links to others

Ensures that all information on the website is accurate and up to date.

Ensures that the website promotes and advertises events and matches in the Club.

Child Protection Officer

To ensure that children and young players are provided with the highest possible standard of care by their coaches and volunteers.

To implement a child/young player protection policy.

To raise awareness and understanding that abuse does happen in sport and to establish communication and reporting procedures.

E-Mail  web@trojansrugby.co.uk or phone the Club on 023 8061 2400 (Bar) 023 8061 3068 (Admin)      

This page last updated:  10 October, 2008